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For fitness studios & PTs
Two predictable spikes - New Year and birthdays - plus a steady drip of corporate orders and partner pass-throughs in between. Everything below assumes that's your reality.
A buyer-facing storefront with your logo, photography, and tenant colour. Sells through New Year and birthday spikes without a staff member at a screen.
Set whether a product is a face value voucher or a non-face value session voucher. VoucherGrid keeps that classification with the product so GST timing and reports stay consistent.
Look up the code, see the balance or class count, mark it used. Front-desk staff can run it on phones between sessions - no training, no spreadsheet.
Front desk redeems. Trainers redeem from their phones. Owners see the financials. Each action is timestamped and attributed to the staff member.
Companies buying 20 class passes for an offsite or wellness credits for remote staff get individually coded vouchers, tracked separately, with a single tax invoice.
Sales, redemptions, expiry, and breakage reports can sync to Xero or QuickBooks on eligible plans, with outstanding balances available for accountant review.
Most studios run vouchers through whatever tool they already have - the booking system, the POS, a spreadsheet, the back of an envelope. It works until a buyer turns up at 6am with a code from eighteen months ago.
A 10-class pass is a non-face value voucher. A $200 studio credit is face value. You pick the type once at setup; VoucherGrid keeps that classification attached to every sale, redemption, report, and accounting export.
Type or paste the code, see the remaining balance or class count, mark it used. That's the whole interaction. PTs running solo can do it from their phone between sessions - every redemption is timestamped and attributed without anyone thinking about it.
A company buying 20 passes for an offsite gets 20 individually coded vouchers and one tax invoice. Each pass redeems independently, so balances and audit trails stay clean even when employees turn up months apart.
Every voucher you create is set to at least three years from purchase - the Australian Consumer Law floor. No 6-month class packs slipping through.
Face value and non-face value vouchers can have different GST timing. VoucherGrid keeps the product classification consistent across reports.
Sales, redemptions, and breakage post to your accounting system in real time. Outstanding liability reconciles to the cent at month-end.