Before
- An enrolment note says "paid by gift" with no code or remaining value.
- A rescheduled student has two calendar entries and one unclear voucher record.
- A course voucher is mistaken for a system that counts each lesson used.
Your workshop fills a room. Make learning the gift.
A first pottery class, a cooking workshop or a music lesson can start with a gift. VoucherGrid keeps the voucher value tracked for you; your own enrolment process handles dates, places and attendance.
- A workshop voucher or a dollar credit
- 30-day Premium trial
- No card required
- Cancel anytime
- No VoucherGrid commission on voucher sales
VoucherGrid records voucher activity and applies the rules you configure. Voucher classification, exceptions and final tax treatment stay with you and your accountant.
The buyer gives the idea. The student chooses when to begin.
Illustrative journey: a partner buys a $200 studio credit. The student enrols in a $150 workshop through your normal process. You record a $150 voucher redemption, leaving $50 for another eligible class.
Sell between lessons
On Premium and Professional, your hosted storefront lets buyers purchase while you teach. They can give the gift without needing to enrol themselves.
One workshop or a choice of classes
Offer a named workshop as a non-face value voucher, or dollar credit as a face value voucher. Review the classification and terms with your accountant.
Enrol through your existing process
The student checks prerequisites, dates and available places with you. Buying a voucher does not enrol them or reserve a seat.
Record the voucher when you accept it
Check the code and confirm the amount redeemed in VoucherGrid at your chosen point. The class booking and attendance register remain separate.
A course voucher is one voucher
If you offer a whole course, redeem its non-face value voucher as one entitlement. VoucherGrid does not decrement class-pack sessions, record attendance or manage lesson credits.
Present the invitation to learn
Use experience or occasion artwork on Premium and Professional. Offer up to three designs per voucher so a birthday gift and an everyday gift can share the same workshop.
The enrolment sheet does not tell you what is left to spend.
A teacher may know who attended but not whether their gift credit has another $50 left. Keeping voucher activity separate avoids relying on the class register for both jobs.
With VoucherGrid
- The voucher record holds the code, redeemed amount and remaining dollar balance.
- You check the voucher separately when arranging a replacement class.
- A named course voucher remains one entitlement; attendance stays in your register.
A clear handover from gift buyer to student.
An introduction to the pottery wheel
A named workshop voucher describes the gift. Your studio confirms the date, level and place separately before accepting it.
Explore experience artworkA $200 credit, a $150 workshop
Confirm the $150 redemption and keep $50 on the voucher. This tracks money remaining on a face value voucher, not a number of classes.
See voucher managementRecords beyond the term calendar
Use Voucher details and Redemption activity for the period alongside your enrolment records. Accounting reports and sync are currently unavailable; your adviser reviews the treatment using your operational records.
Read about adviser workflowsSell the invitation. Keep teaching and enrolment separate.
- Hosted storefront on Premium and Professional
- Named workshops and face value credits
- Digital voucher delivery
- Enrolment and seat availability stay in your existing process
- Partial redemption of dollar credits
- No class-pack decrement or attendance management
- Up to three designs on Premium and Professional
- Role-based staff access within plan limits
- Voucher details and Redemption activity reports
Built around Australian voucher rules.
- Expiry checks. VoucherGrid helps prevent short expiry dates where Australia's three-year minimum applies. Exceptions and your terms still need review.
- Voucher classification. Face value and non-face value vouchers can have different GST timing. Record the category and relevant settings with your accountant.
- Operational records. Voucher details and Redemption activity are available on every plan. Accounting reports and Xero or QuickBooks sync are not available. Use operational records with your accountant for reconciliation.